Ensuring a smooth and well-prepared event involves careful review of provided materials, adherence to payment timelines, and understanding the booking process. Below are key steps and considerations to help you prepare effectively:
âď¸ Event Preparation
Review the Event Briefing: The event briefing contains all the essential details you need to know, such as meeting IDs, links, passcodes, and personalized invitations. Make sure to go through this document thoroughly to avoid any last-minute surprises.
Understand the Event Details: All necessary information about the event is typically outlined on the product page. This includes the event description, requirements, and any specific instructions for participants. Familiarize yourself with these details to ensure you are fully prepared.
Test Platform Access and Setup: Ensure that you can access all required platforms and tools for the event. Any required websites or tools will be listed under the Requirements section of your event briefing.
Share Required Items: Inform participants about any necessary items. For example, attendees may need wine glasses for a Wine Tasting. This information can be found in the event briefing.
đ° Payment and Booking Processes
Book Early: Event availability on Confetti is first-come, first-served. To secure your preferred date and time, itâs recommended to book as early as possible.
Adhere to Payment Deadlines: The payment page will display the deadline for completing your payment. Ensure that payments are made on time to avoid any disruptions to your booking.
Follow the Booking Process: The booking process is designed to be straightforward and transparent. Follow the steps as outlined to confirm your event booking without any issues.
đ Overcoming Network Restrictions & Firewalls
Strict company firewalls, VPN security policies, or restricted network permissions can sometimes block access to third-party tools or video features during a virtual event. If your IT department enforces strict security protocols, reach out to our team via the chat widget prior to your event date - we're happy to provide sample links so your IT team can whitelist required domains ahead of time!
If a participant hits a digital roadblock during the event, don't worry - here are quick, practical ways to bypass network restrictions so everyone can jump into the fun!
đą Switch to a Personal Device
Corporate networks often restrict access to collaboration platforms or external tools. Use a Personal Phone or Laptop is usually the fastest fix. If a specific link is blocked on a work computer, participants can open the tool on a personal smartphone, tablet, or secondary laptop.
đ ď¸ Utilize Built-in Platform Features
If personal devices aren't an option, many of our event experiences feature built-in workarounds directly inside the main platform:
In-Game Alternatives: Many interactive games offer direct, in-game prompts or built-in host hints so participants can keep playing without ever needing to open an external website.
In-Meeting Chat: Participants can always share answers or collaborate via the native Zoom/video chat if an external interactive software is inaccessible.
đ§ Additional Considerations
Flexible Headcount: When booking, start with the minimum headcount youâre sure about. You can increase the headcount as the event date approaches, ensuring you donât overpay for unused seats.
Plan Ahead: Allocate sufficient time to review all materials and complete any required actions well before the event date.
Communicate with Participants: Share relevant details, such as meeting links and passcodes, with all participants in advance to ensure everyone is prepared.
Ensure Participant Readiness: Confirm that all participants have the necessary hardware (e.g., computers for certain events), compatible browsers (Chrome, Safari, or the new Microsoft Edge), and access to required platforms like Zoom.
Pre-Event Support: For non-urgent questions, click the chat widget to connect with our team.
Urgent Issues: For day-of emergencies, refer to the urgent support contact details provided in your event briefing.
By following these steps and utilizing the resources provided, you can ensure a seamless and successful event experience.