🤝 Mastering Team Coordination with Sign-Up Sheets
Managing team assignments is a crucial part of organizing a successful, high-energy event. Whether you want a mix of random groupings or a highly strategic battle of the departments, the Confetti team has built-in flexible tools to help you coordinate your sign-up sheets with ease.
For any experience that features a team component, you have the flexibility to choose between Randomized Teams or Pre-Assigned Teams. If you prefer to have your teams randomized, you don't need to lift a finger - your host will randomize your participants into teams at the start of the event, requiring zero prep from you ahead of time! However, if you want a more tailored setup, our Sign-Up Sheets are your new best friend.
⚙️ How Sign-Up Sheets Work
If you select the "Choose Your Teams" option during booking, our team provides a dedicated Sign-Up Sheet for your event, conveniently located directly inside your Event Briefing!
🚀 We're Upgrading Your Experience! We're gradually rolling out an all-new, Sign-Up Sheet hosted directly on our website! While we transition all experiences to our website platform, some events will utilize our new web sheets, while others will continue to use our secure Google Sheets templates. Both formats are fully supported, live, and linked right inside your Event Briefing!
🛠️ Choosing How to Collect Teams
As the planner, you can decide exactly how hands-on you want to be. In your event briefing, you will be prompted to choose a way for us to collect the team list:
Provided by You (The Planner): If you already have the perfect team dynamic in mind, select this. The Sign-Up Sheet won't be visible on the public invite page, giving you a private workspace to organize and lock in exactly who belongs on which team.
Participants Self-Register: We will place the Sign-Up Sheet link directly on your invite page. You can share this link, allowing your participants to jump in and self-assign to a team.
🧠 What to Expect: Web Sign-Up Sheets vs. Google Sheets
Because we are actively rolling out our website Sign-Up Sheets across our catalog, your experience will use one of two formats:
Native Web Sign-Up Sheets
If your experience uses our built-in Sign-Up Sheet, the workflow is built right into your Confetti dashboard for maximum convenience:
If you selected 'Participants Self-Register', attendees will input their work email, first name, and last name to a form, then select their desired team.
Role-Based Permissions: Planners have full access to view, edit, or adjust all details across the entire sheet, while individual attendees can only edit their own personal submission.
Deadlines: Participant self-registration closes 1 business day before the event. However, planners retain full editing access to make last-minute team roster adjustments up to 30 minutes before the event starts!
Confirmation Email: Participants will receive a confirmation email once they fill out the form. In this email, they can follow the link to safely log back in and adjust their own team choices!
Google Sign-Up Sheets
For experiences still using our classic Google Sheets format, your sheet link will be available in your Event Briefing to share or edit. Because these sheets are built on live templates, you have real-time flexibility to make updates to participant information or team structures right up until your event starts!
Planner Tip: As a best practice, planners should monitor their sign-up sheet ahead of time to ensure all attendees are accounted for and address any roster gaps proactively.
🏷️ Navigating Team Names
While picking your own teams is a blast, it's helpful to know that team naming conventions vary depending on the underlying technology of the game you chose:
Platform-Generated Names: Some of our most popular automated games (like Escape Quest or Mini Games) utilize specialized software that autogenerates theme-specific team names. These are a fixed feature to ensure standard gameplay, meaning they cannot be customized or renamed.
Custom Team Names: Other experiences (like Coworker Clash) give your team full creative freedom to invent their own names. If your game supports this, it will be clearly labeled on your Sign-Up Sheet!
🎤 Understanding Host Responsibilities
Our professional hosts are fully trained to manage the room and take the administrative pressure off your shoulders on event day:
No Pre-Assignments? No Problem: If you didn't submit a pre-assigned list, your host will divide the room, create the teams, and handle all the logistics when the event kicks off.
Self-Organized Rooms: For hybrid or unique event configurations where groups are organizing on the fly, your host will step in, explain the ground rules clearly, and gently guide participants through the process.
💻 Alternative Options for Google Drive Access
We know that some companies have strict security settings that might block access to Google Drive. If your team cannot access our Google Sign-Up Sheet, don’t worry - we have two easy workarounds to keep your planning on track!
Alternative Email: Simply share an alternative or personal email address with us that does have Google access, and we will gladly grant permission to that account instead.
Excel Version: We can provide an offline Microsoft Excel version of the sheet for you to use. If you opt for the Excel version, just make sure to fill it out and send it back to the Confetti team at least 1 business day before your event so we have plenty of time to transfer all your data into our system before the fun begins! If you encounter any last-minute updates, you can request assistance from the Support team to ensure the information is up-to-date.
🧠 Changed your mind?
If you’ve already booked and want to switch how your teams are allocated, just click the chat widget to message our team and we will get it updated for you!